How to use Meeting Time Planner
- List participants, named zones and local working windows.
- Choose the first UTC date, horizon and meeting length.
- Review matching starts and each participant’s local meeting times.
Example: Meeting Time Planner
A local worked example using the inputs and settings below for meeting time planner.
Options
- Local working windows
- Each tab-separated row supplies a person, IANA zone and allowed local time window. Those entries describe availability rather than fetched calendar events.
- Date range and duration
- The entered range is scanned for slots long enough for the meeting. A zone’s clock offset can change within that range.
Supported inputs and limits
Where your input is processed
This tool processes your input in this browser. Your text and files are not uploaded to UseFreeTools. Check this tool's limits for anything it may save on your device.
A matching window is a proposal
The report compares entered working windows across zones. It cannot reveal existing appointments, travel or local exceptions. Confirm availability with participants and retain the zone/date labels when sharing a proposed time.
Questions about Meeting Time Planner
Is every possible start tested?
No. Candidate starts use a 15-minute UTC grid within the chosen horizon.
How are clock changes handled?
Candidate meetings are actual instant intervals checked against each zone’s local working window, rather than assuming every local hour exists once.
Can it send the meeting invitation?
No. Copy a suitable time into your own calendar after checking participants’ availability.