A parcel-return document calls one location the “collection point” near the beginning and the “pickup point” near the end. Both phrases refer to the same place. If different translations appear in those sections, a reader may wonder whether the instructions describe two destinations.
This illustrative problem starts in the source document. An AI translation glossary helps only after someone has decided which terms refer to the same thing and which distinctions must remain.
Agree on what the term means
For the parcel example, an editor could decide to use “collection point” throughout the English source and “punto de recogida” in the Spanish draft. That decision gives the translator a consistent reference for the location.
There may be a reason to keep different terms. A staffed return counter and a parcel locker could be separate services, even if a hurried draft calls both pickup points. Combining their names would make the text more consistent and less accurate.
Keep a small terminology note with the document: the source term, the preferred translation and a sentence explaining what it refers to. The explanatory note belongs in your review records; the tool's Glossary field accepts term pairs, rather than a complete terminology database.
Interpret the check in context
The Text Translator checks literal glossary terms in the supplied source and the returned translation. Suppose the glossary contains:
collection point = punto de recogida
But the submitted section says:
The pickup point closes at 6 pm.
An illustrative Spanish translation could be:
El punto de recogida cierra a las 6 de la tarde.
The preferred Spanish wording is present, yet the glossary pair receives No because “collection point” is absent from that source passage. Treating the flag as proof of bad translation would send the reviewer toward the wrong fix.
The checks are case-sensitive substring matches. Capitalization and grammatical forms can affect them, and finding a term does not establish that it describes the correct place. These checks help locate a review question; the answer requires reading the sentence.
Review the document as a whole
Passage-by-passage translation can hide a naming change between sections. Once the parts are joined, search for every term referring to the collection location and compare the relevant sentences. Preserve the closing time, instructions and exceptions as well as the preferred noun.
Do not force an exact glossary string into a sentence if it produces incorrect grammar or a different meaning. Ask someone who can compare both languages to resolve that choice, especially for instructions readers will act on.
A useful final record contains the approved terms and the reason for any intentional variation. It saves the next editor from repeating the same debate. Submit only document text you are authorized to send to the site's configured AI providers, and keep sensitive parcel or customer details out of a terminology review.